Condo Board Management | MaxWell Direct Realty

Condominium Management Services

We work for your board 
We take direction from your board. We ensure:

  •          compliance with the Condominium Property Act, your specific Bylaws, and the tailored management agreement.
  •          We take the time to work with your Condo Board to facilitate a full-service condo management program that works with and for the greater good and sustainability/longevity of the property and stakeholders’ valued interests.
  •          You will be able to create seamless interactions at Board meetings and General Meetings (AGM's) with our accountability and dedicated systems,
  •          Your operating budgets, financials and by-laws are accessible and enforced. to ensure timely information is at hand.
  •          The safety and security of the property and residence is our #1 focus. We want to deliver an environment where everyone can live feeling their home and neighbors are safe.

We want you make informed decisions and provide high quality solutions in an ever changing and evolving world. Learn about our full suite of condo management services below.


We are accountable for every penny:
Let us help with the numbers for your Condo Board. MaxWell Direct Realty will ensure to:

  •          Maintain all accounting records for the Corporation
  •          Prepare cheques to pay financial obligations to suppliers
  •          Prepare and submit monthly statements to the Board of Directors
  •          Prepare and submit proposed annual operating budget to the Board of Directors
  •          Collect condominium fees, special assessments and chargebacks
  •          Prepare and mail delinquency notices & assessment notices
  •          Arrears-recommend appropriate course of action and pursue as directed
  •          Assist auditors in preparation of audited financial statement and tax returns
  •          Prepare and mail yearly statements for Owners
  •          Prepare Capital Reserve account recommendations for Board of Directors


We care for your condo sales:
We help your Condo Board with condominium sales. We give every effort to sell each unit. Our services Include the following:

  •          Prepare and issue Estoppel Certificates
  •          Prepare and issue pre-sale documents such as disclosure statements
  •          Preparation of reserve fund statements and owner occupancy ratios
  •          Maintain tenant and emergency contact info
  •          Maintain and update owner contact lists


We care for your meetings:
Well Direct Realty assists with meetings, AGMs and distributes all necessary reporting. We keep you organized and on top of your documents:

  •          Attend Board meetings to the maximum number per annum set out in the Agreement
  •          Prepare and mail out notices, proxies, ballots, agendas, accounting statements and special reports for Annual General Meetings
  •          Attend one Annual General Meeting of the Corporation
  •          Mail out audited financials, change of address forms and any other special reports
  •          Mail or e-mail minutes from the AGM to all relevant parties


We communicate directly:
We facilitate corresponding with your Condo Board, We will assist you with the following:

  •          Timely responses to owner complaints and concerns
  •          Update the Board of any ongoing project or maintenance issues
  •          Forward to the Board copies of all relevant external correspondence
  •          Any other info needed by the Board whether by email, phone or in person.


We manage your vendors:
MaxWell Direct assists the board in sourcing and dealing with vendors. We help you obtain service contracts for:

  •          Property and building maintenance tasks
  •          Common grounds maintenance
  •          Snow removal around the property
  •          Security systems- plan, install, implement and monitor
  •          Waste removal services for all units
  •          Recycling services
  •          Elevator preventative maintenance (if you have one)
  •          Preventative maintenance on other mechanical equipment


We maintain your property:
What other maintenance tasks do we provide? Let’s start with fire safety, repairs and regular inspections. We make sure to:

  •          Arrange annual fire system inspections
  •          Arrange water connection testing as required
  •          Ensure all backflow systems are working as designed
  •          Electrical maintenance and lighting replacement
  •          Regular inspections of buildings and grounds
  •          Assist the Board in making long range plans for building repairs
  •          In addition to repairs, plans will be made with the Board for replacements. This includes certain structures, roofing materials, siding and windows where required.


We ensure you got the right insurance:
Don’t like dealing with condominium insurance? Well, you won’t have to, it’s included in all our management packages. We will make sure to:

  •          Arrange annual insurance replacement appraisal
  •          Assist in obtaining appropriate insurance coverage in accordance with the by-laws
  •          Maintain competitive rates for the insurance coverage
  •          Make recommendations for additional coverage if required
  •          Mail annual insurance certificates to owners
  •          Facilitate reserve fund studies and audits as required.


We want you to be proud of your Bylaws:
Condominium By-laws vary between cities, towns and jurisdictions. MaxWell Direct helps the Board to stay on top of current laws and any upcoming changes. We make sure to:

  •          Assist the Board in its By-law review and recommending possible changes
  •          Assist in obtaining legal advice for any relevant by-law changes
  •          Assist in obtaining owner compliance with by-laws, rules and regulations in accordance with said by-laws.
  •          Ensure condo policies are in accordance with local by-laws
  •          Other by-law communications with the Board where required



Contact me to get started today:
David Bauer - Licensed Broker
Call:  780-834-6161